October 15, 2025
CALGARY HORNETS ANNUAL GENERAL MEETING - NOTICE TO MEMBERSHIP:
Notice is hereby given to the Calgary Hornets Lacrosse Association Membership of the upcoming Hornets' Annual General Meeting to be held as follows:
| Date | Monday, November 24, 2025 |
| Time | 7:00 PM - 8:00 PM |
| Location | Brentwood Sportsplex - 2nd Floor, Main Hall |
At the AGM our 2025-2026 Board of Directors will be elected. Below is a list of the positions that are up for election and their term.
Voting Member: Members in good standing over the age of 18 shall be entitled to one vote and a majority of the votes cast shall determine all matters except where a special resolution is required.
POSITIONS OPEN FOR ELECTION:
President
Term: 2 years
Vice-President 1(Admin)
Term: 2 years
Treasurer
Term: 2 years
Secretary
Term: 1 Year
Division Coordinator Director (oversees our Division Coordinators)
Term: 2 years
Evaluation Director
Term: 2 years
Equipment Director
Term: 2 years
NEW ** Tournament Director
Term: 1 year
NEW ** Player /Coach Development Director
Term: 2 Years
If you have any questions regarding these Director Positions, please email your interest to: executivedirector@hornetslacrosse.com. Nominations will also be accepted from the floor at the meeting.
Members interested in a Board Position are asked to complete the NOMINATION FORM.
All nominees will be given an opportunity to address the membership prior to their casting votes for the position. If a nominee is unable to attend, that nominee must provide a written statement no later than Thursday, November 20 to executivedirector@hornetslacrosse.com.
OPEN COORDINATOR POSITIONS - one year terms:
Division Coordinators ** Some of the Divisions already have one Coordinator, but if possible we would like two at each level.
| Division Coordinators (U7 - U17) | In Place by January 1 | Reports to Director of Division Coordinators |
| Evaluation Associate (Data Entry & Tech Support) ** New | In Place by January 1 | Reports to Evaluation Director |
| Evaluation Associate (Floor Organizer/Scheduler) ** New | In Place by January 1 | Reports to Evaluation Director |
| Evaluation Associate (Volunteer Recruiter/Float) ** New | In Place by January 1 | Reports to Evaluation Director |
| Committee Members (Icebreaker; U9 Hornet Tournament & Canada Day Tournament (co-host in 2025) | In Place by January 1 | Reports to Tournament Director |
| Volunteer Coordinator | In Place by January 15 | Reports to Tournament Director |
| Shorts - Apparel Coordinator | In Place by January 1 | Reports to Executive Director |
CALLING ALL PARENTS: In order for the Hornets to carry out the month to month operations of the club, it takes more than a few board members and in that regard we are looking to our membership to consider taking on a role as a Director or Coordinator.
BOARD POSITION DESCRIPTION and CROSS-CLUB COORDINATOR DESCRIPTIONS ** THESE ARE PRESENTLY BEING UPDATED AND WILL BE AVAILABLE SHORTLY.
* The Evaluation Associates (Data Entry & Tech Support; Floor Organizer/Scheduler; and Volunteer Recruit/Float), Coach Associates (Data Entry; Coach Certification; Coach Applications; RIS and VSR verifier) and Jersey Coordinator will work along side the appropriate Director and take some of the workload off of them by taking on some administrative work.
* The Tournament Coordinators (we are looking for numerous) will form a Committee(s) to help with our Icebreaker Game Day; our NEW U9 Tournament and oversee Canada Day (co-host in 2026).
We are at the planning stages regarding our upcoming season and the more positions we can fill now and start meeting, the easier it will be to get the season off and running.
Please take the time to consider one of these positions and any help you can give will be so appreciated by the Board but also by the players, because IT REALLY IS ABOUT THEM!
The following documents will be added here when available:
Draft Minutes of the 2024 Annual General Meeting
Draft Budget for 2025-2026
Agenda for 2025 AGM
Director Reports:
President Report
Treasurer Report
Evaluation Report
Coach Report
Equipment Report
If you have any questions, please direct them to our Executive Director (Debbie) at executivedirector@hornetslacrosse.com or if you want to add your name to the Slate of Nominees for a Board Position or want to take on a Coordinator Role.
Thank you in advance,
CALGARY HORNETS BOARD